Nominations 2021 FAQ

Introduction

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The passing of the Professional Governance Act establishes comprehensive protocols for the statutory and governance responsibilities of the College of Applied Biology. One of the most important protocols is the operation of elections; the new Act establishes merits that any nominee must meet to be eligible to serve on Council and the role of the Nominations Committee in operating Council elections.

The Nominations Committee is the statutory body that leads the elections process, executing the nominations, balloting and appointment of Councillors in accordance with the Act. Regulations in the Act stipulate the responsibilities of the Committee and specify its composition.

FAQ Table of Contents

FAQ

1. Are these new protocols taking place for the 2021 elections?

Yes. Some of the changes are specified in an Order-in-Council dated dated May 21, 2019, which was also active for the 2020 elections. Included in the statute of the Nominations Committee is the requirement to qualify nominees based on merits set by government and by the organizations themselves.

Government’s only stipulated merits are integrity of professionalism and stated needs of Council. The College has developed a system of merits by which the Nominations Committee will qualify potential nominees for the ballot. Council completes a gap analysis in order to identify gaps in competency that should be filled through newly elected registrants.

2. If Councillors serve three-year terms, why is one of the vacancies in 2021 for a two-year term?

To come into compliance with the Act, the College has to reduce its elected Councillors from nine to seven including the President and Vice President. Having a shorter term for one Councillor will allow the College to come into compliance by the target of 2022.

3. How will the different terms be assigned to elected Councillors?

The candidate for Councillor who receives the most votes will serve the three-year term on Council. The candidate for Councillor with the second-most votes will serve the two-year term.

4. Why is the Vice President only elected for one year, I thought it was a three-year commitment?

It is a three-year commitment: the elected registrant will serve as Vice President for the first year, then as President in the second year, and finally as Past President in the third year. This will maintain continuity and stability to the elected leadership of the College.

Voting registrants of the College should therefore be considerate when voting for a Vice President that they are in practice also voting for the next President.

5. What’s different about the Nominations Committee under the Professional Governance Act?

Under the College of Applied Biology Act, there was no specific requirement for a Nominations Committee, but simply an allowance the Council may enact its own rules regarding elections.

Under the College Rules, a Nominations Committee was established to manage incoming nominations and ensure that rule 1.3 is met (a rule which stated that at least three Councillors – Regional Councillors – be elected from outside of the Lower Mainland and Greater Victoria).

Under the Professional Governance Act, the Nominations Committee is a statutory requirement. It communicates vacancies and Council’s positional needs to registrants to generate interest in volunteering for Council; it verifies all nominees against the merit-based requirements laid out by government and College Council. Furthermore, by Regulation the Nominations Committee must make a reasonable effort to include more nominees than the number required to fill vacancies, consequently ensuring that an election takes place, rather than a competition-less appointment. This Regulation means that if nominees are not forthcoming, the Nominations Committee must proactively approach potential candidates about nomination. No presently elected member of Council may serve on the Nominations Committee.

6. Which College registrant categories are eligible to serve on Council?

Practicing registrants who are in good-standing with the College may serve on Council: RPBios, RBTechs, ABTs.

In-training and student designations are not eligible to serve on Council.

7. Some of these requirements seem to conflict with the College Rules, how is that possible?

In the hierarchy of legal statutes, an activated Regulation supersedes any organizational bylaws (like the College Rules). For example, the Regulation referenced above supersedes College Rule 1.9, the clause that lays out the role of the former Nominations Committee and past Council elections. The College must follow the procedure mandated in the Regulation.

8. Why is the Call for Nominations earlier this year than in past years?

The Call for Nominations is earlier this year to allow the Nominations Committee adequate time to fulfill its responsibilities. After the 2020 election cycle, the first election under the Professional Governance Regulations, the Nominations Committee determined that the timeline for the elections and nominations cycle should be followed similarly in 2021. This allows more time for potential nominees to prepare their candidacy and time for the Nominations Committee to assess potential nominees.

9. How was the Nomination Committee selected?

Committee members from the College were identified based on past service to the College's working bodies, regional representation, and professional experience.

10. What merits or requirements will the Nomination Committee be assessing?

The needs of the College Council will be assessed as its composition changes with term completions or spontaneous vacancies, which thus carry the necessity for the Nominations Committee to do an annual gap assessment. The merits that the Nominations Committee considers were developed by the Committee and approved by Council.

Generally, the prospective nominees will be considered against the following merits, but not necessarily in every election cycle:

  • Leadership
  • Strategy
  • Financial literacy
  • Risk management
  • Governance
  • Regulatory knowledge
  • Human resource understanding

In addition, the Nomination Committee will review the following nominee criteria in order to maintain a Council composition that is diversely representative of the College membership body:

  • Professional applied biology experience (title and work experience
  • Home and/or work region
  • Personal identity (age, ethnicity, gender, capability, etc.)

The merits identified through the Nominations Committee’s 2020 gap analysis as being desirable for potential 2021 nominees can be found here.

11. What information and/or documents must I submit if I want to be nominated for Council?

Interested candidates will complete and submit to the Nominations Committee chair the Prospective Nominee Application Form. The completed form establishes a nominee’s qualifications while providing supporting information such as possible conflicts of interest. A candidate must provide the committee with three professional references. The Nominations Committee may request an interview with prospective candidates as part of assessment of candidacy.

The Nomination Committee may request an interview with prospective candidates as part of assessment of candidacy.

12. What happens if there aren’t enough nominees, if no nominees meet the merit-based requirements, or if Council membership does not meet the requirements stated in the Professional Governance Act?

It is the responsibility of the Nominations Committee to make best efforts to ensure an election takes place. Should there be a dearth of nominee applications, the Committee will develop a proactive list of potential candidates and approach these candidates about their interest in standing for Council. Again, the Committee is charged with avoiding situations where Councillors are appointed. Therefore, the Committee will need to approach multiple prospective candidates to ensure a fair and transparent process.

13. What happens if a Councillor resigns or is removed from Council mid-term?

There is currently no active provision of the Professional Governance Act that addresses a vacancy on Council that occurs mid-term or outside of the election cycle (there is a section of provisions to address mid-term vacancies, but these provisions are currently dormant). Until such time that the relevant sections come into effect, the College may have to appoint an individual on a temporary basis and in observance of the merit-based criteria to which all nominees are subjected and pursuant to the Professional Governance Regulation.

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