Using Your Seal
The College provides a physical seal for all registered members in good standing. The College recommends that members sign and/or seal all documents and are reminded that they are responsible for the content of all documents that they prepare whether or not they are signed and/or sealed.
As per Rule 13.4 a signature and seal may be affixed to Documents in electronic format only when using a College approved digital signature and seal. Some employers or clients are now requesting that a final original signed and sealed document be delivered electronically. In response to this need the College has entered into agreement with Notarius. With this agreement the member will be able to digitally sign and apply an electronic version of their seal with date to their professional documents so that the documents can be transmitted electronically in a secure fashion.
If the member does not want to use the approved digital signature and/or seal the recommended approach is to submit the document electronically, with a notation of “original signed and sealed” (or whatever note is correct, depending on whether the seal is attached), and forward either a copy of a signed and sealed page, or whatever the contract calls for (some will want an original, others a facsimile). We are aware of Adobe programs which enable security settings, however these programs do not meet the security requirements for digital certificates which would be required for electronic transmission of a signature or seal.
Members interested in purchasing the digital signature and electronic seal technology may do so by visiting the College section on the Notarius website and follow the directions set out in the application sections of the site.
College of Applied Biology – Rule 13 Use of Professional Seal and Signature
13.1 Only Active Members in good standing and Temporary Permittees acting in accordance with the terms and conditions of their permits, may affix their signature and seal to documents as defined in Rule 13.2.
13.2 Active members in good standing should affix their signature and seal to all publications, monographs, reports, special letters, plans and drawings; and all such other professional papers and things containing professional opinion or work product (collectively referred to as a “Document” or “Documents”) that he/she prepares or are prepared under his/her supervision.
13.3 Where the work detailed in any Document has not been carried out directly by an Active Member in good standing and where that person has satisfied him/herself that the work has been carried out to a standard acceptable of a College Member,
13.3.1 Where he/she is a Professional Biologist, he/she may sign and seal the Document and shall add a certification statement, which reads: “I certify that the work described herein fulfills standards acceptable of a Professional Biologist.”
13.3.2 Where he/she is a Registered Biology Technologist, he/she may sign and seal the Document and shall add a certification statement, which reads: “I certify that the work described herein fulfills standards acceptable of a Registered Biology Technologist.”
13.4 A signature and seal may be affixed to Documents in electronic format only when using a College approved digital signature and seal.
13.5 Notwithstanding any other provision in these Rules, a member shall be held professionally accountable for any and all Documents he/she prepares in his/her professional capacity and delivers, regardless of format, or creates an expectation that the Document has been prepared and delivered in his/her professional capacity whether or not it is signed and sealed by that member.
13.6 In the event of resignation, suspension or revocation of membership or temporary permit, the physical seal issued pursuant to the Act shall be returned to the College. In addition, if the member had a College approved digital signature or seal it would be revoked forthwith by the College.